Facilitation for Agility
21 October 2019
Posted by: Sheila Roberts
I attended the Agile Business Consortium conference recently and it has made me think about how to ensure agile projects and programmes are most effective. The aspect of people came up at the conference. Whenever people are involved there is complexity and alignment is needed. In many areas there are recommendations that a facilitated workshop or meeting is held. Indeed, one of the responsibilities of the Agile Programme Manager, Project Manager or Scrum Master is to facilitate the Daily meetings – scrums, stand ups or other term used in your organisation.
I have reflected on the Facilitation approach that I use, Process Iceberg, which has proven to be very useful over many years. It has an 5 layer system to improve the effectiveness of meetings, workshops or other interactions. You start by ensuring clarity of the objective. An easy way to do this is to ask: why do you need the meeting? If I can’t answer why, I need to reconsider whether the meeting is needed or if the meeting is to answer the why.
With this answered I can then consider the processes and tools to use during the meeting. Each item on the agenda should be assessed to identify what the output should be and how to achieve this.
Now the meeting can take place and the next three layers of the iceberg are to the fore, communication, personal preferences and emotions. As the facilitator I need to ensure they are optimised to gain the most from the meeting. If I allow emotions to become heightened it could obscure the objective and mean that the meeting does not deliver the output required. If I do not use the right communication tools I lose people. A meeting dominated by power points will not facilitate creative solutions being generated.
Another fantastic thing about the Process Iceberg approach is that it has so many tools and techniques to choose from that you will always be able to find something to use, straight from the book, or to adapt to your own style. There are some which are universal and work, no matter what the situation. One is Feedback which is central and can be used by everyone all the time to improve understanding.
In an Agile world we need to have a common understanding of the work and what needs to be delivered from each time-boxed event, whether it is clarifying the objective or a retrospective.
The Agile Manifesto identifies the highest priority as being the delivery of customer value thorough working solutions, using customer collaboration through individuals and interactions which respond to change. Facilitation supports the manifesto as an approach to collaboration of individuals enabling interactions, responding to change which delivers customer value with a working solution.
If you would like to support your Agile team with excellent facilitation why not attend the next Facilitation Foundation and Practitioner course which is being run in collaboration with Kingston Business School, December 2nd to 6th. You will undertake real facilitation during the course and learn many skills, tools and techniques which you start to use immediately.
Contact the CUPE Team on Team@cupeinternational.com or 01202 555711 to find out more. www.cupeinternational.com
Guest blogger bio
Sheila Roberts has a few decades of project experience in both traditional and Agile environments in a wide range of environments from health to logistics. She is a Consultant, Trainer, Facilitator, Chair of Examiners, Chartered Project Professional Assessor and ABC Scrum Master. Sheila has worked on Agile implementations in a variety of situations.